How To: Productive Zoom Meetings Via Video Conference Camera

In a remote and hybrid work setup, you may have experienced the frustration of having and being in Zoom meetings all the time. Experts said that due to the COVID-19 pandemic, employees who work from home have a higher chance of feeling “Zoom fatigue”.

Related: Remote Work Environment: How To Maximize Productivity 2023

Zoom fatigue is the feeling of exhaustion and burnout that comes from spending hours in front of a screen for work. In 2021, Virtira conducted a study that revealed that nearly half of the American workforce experienced fatigue associated with virtual meetings.

With the increasing number of workers getting this feeling, in this article, we created a way how you can make your Zoom meeting productive using collaboration and communication tools like all-in-one and easy-to-set-up video conference cameras.

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Challenges Of Virtual Meetings In Hybrid Work Set Up 

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One of the root causes of Zoom fatigue is the challenges that you face before and during the meeting. Somehow, it affects your mood, attention, motivation, and productivity.

A technical problem is a common challenge that remote and hybrid workers face. Such issues are common and can occur for both host and participants. 

Here are some common technical issues that you have or haven’t experienced yet:

• A weak or unstable internet connection
• Sound interference such as echo or feedback
• Insufficient sound quality
• Video streaming that lags or stops
• Disrupted or disconnected meetings or calls
• Updates to software that may cause issues
• Incompatibility between different systems
• Incorrect settings or permissions

If you do not have a strategy in place to address these technical challenges, the effectiveness of your virtual meetings and your productivity may be compromised.

Another challenge or problem during Zoom meetings lies with the participation of meeting participants. Problems with participation can interfere with the smooth flow of virtual meetings or decrease the chances of achieving desirable outcomes.

Here are some of the participation issues that you have or you haven’t done yet:

• Multitasking during the meeting
• External disturbances that disrupt the meeting
• Feeling disinterested or disconnected from the topic
• Concentrating on other assignments or personal problems
• Feeling uneasy or ignored
• Unfamiliarity among participants
• Forgetting the time zones 

These challenges faced by individuals may impede their presence and full participation in the meeting. Thus, it is essential to cooperate with the participants to ensure that they have everything they need to be fully prepared.

Related: Remote Work: How To Reduce Zoom Meeting Burnout 2023

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How To Make Zoom Meetings Productive And Effective In Hybrid Work

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Cut out unnecessary Zoom meetings

You should reduce unnecessary Zoom meetings and instead hold comprehensive discussions in one or two meetings per month.

For instance, Shopify is modifying its meeting approach to avoid conflicting with employees' daily routines and causing them to work extra hours. 

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Promote taking breaks

If you will have a thorough discussion of your marketing plan or strategies you need to implement, encourage your team members to insert quick rest.

For example, after an hour and a half of discussion and presentation, tell them to stop for a while and then rest (it depends on then now on what kind of rest they will take).

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Invest in a best video conference camera 

The best video conference camera enables you to maintain communication and active involvement with your colleagues and customers, even if you work from home or in any space.

The best example here is the Coolpo video conference cameras — Coolpo AI Huddle Pana, Coolpo AI Huddle Mini, and Mini Lite.

Their high-tech AI features will make your Zoom meetings more innovative, immersive, and seamless with a human touch.

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Coolpo AI Huddle Pana

• 1080p video conference solutions
• 360-degree FOV
• 4 smart microphones with up to 15ft pick up
• An all-surround speaker
• Dual Positioning Technology
• Plug-And-Play

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Coolpo AI Huddle Mini

• Up to 4k video conference solutions
• 110-degree FOV
• 6 microphone array system (Beamforming Technology, Echo Cancellation, Background Noise Reduction)
• Frame Master
• Division Master

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Coolpo AI Huddle Mini Lite

• Up to 4k video conference solutions
• 120-degree FOV
• Caters up to 7 meeting participants
• Real-time auto-tracking
• Group Framing
• Single and Multi-person tracking

Coolpo video conference cameras can make your Zoom meetings productive because of their AI features. They are all easy to set up since you only need to plug them directly into your computer or laptop.

They are also secure to use unlike other video conference cameras in the market that uses Bluetooth and Wi-Fi which can cause wireless vulnerabilities.

Purchase Our Video Conference Cameras For Seamless And Productive Meetings. Visit Our Website Now!

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Conclusion

In conclusion, virtual meetings or Zoom meetings have become a norm in the remote and hybrid work setup, leading to the feeling of Zoom fatigue among employees. 

Technical and participation challenges during Zoom meetings can affect the productivity and effectiveness of meetings. To make your virtual meetings productive, unnecessary meetings should be cut out, and breaks should be encouraged. 

Additionally, investing in high-quality video conference cameras like the Coolpo AI Huddle Pana, Coolpo AI Huddle Mini, and Mini Lite can make your Zoom meetings more immersive and interactive.

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