How To Build Your Zoom Room With Video Conference Camera

Video conferencing is now a vital investment for businesses like yours because of remote and hybrid work setups, higher customer expectations, and the growing use of digital communication. Whether a brand wants to interact with customers, educate employees, or improve teamwork, video conferencing is crucial.

Zoom is one of the mainstream UC&C platforms that offers various video solutions for businesses. Apart from video conferencing, Zoom supports webinars, hybrid and remote work events, and audio meetings.

One of their upgraded services is the Zoom Room which allows businesses to create personalized environments for their users and customers.

In this article, you will learn how to build your Zoom Room alongside your all-in-one video conference camera.

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Why Use Zoom Rooms In A Hybrid Work Environment

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If you have a conference room and want to conduct video meetings, you can use Zoom Rooms. It is software that links all devices in the conference room to establish a video conferencing system. 

Zoom Rooms is a complete room with excellent audio/video equipment and other collaboration tools that works well with Zoom. 

Related: Top 10 Best Video Conference Cameras For Zoom, Teams 2023

Moreover, if you use Zoom Rooms, you can work with others in various ways beyond audio and video. You can also use a whiteboard, chat, wireless content sharing, and other tools to collaborate. Zoom Rooms provide comprehensive solutions for teamwork.

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5 Steps In Building Your Zoom Room For Hybrid Work Events/Set Up

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Here are the 5 steps in building your Zoom Room that might be helpful for your business hybrid work events:

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1. Buy A Zoom Subscription

To set up a good Zoom meeting place, you must have the right software package. Zoom has different packages for different business needs.

You can start with a free plan that allows meetings for up to 100 people for a maximum of 40 minutes. The free package has group chat, file sharing, and whiteboarding features.

You can try Zoom Rooms for free for 30 days, which lets you access all of its features, such as one-tap meeting join, one-click proximity wireless sharing, and HD video and audio. 

After the trial, you must select a Zoom Room package that suits your particular needs.

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2. Choose A Zoom Room Control System

To set up your Zoom Rooms, you need the right software plan and hardware. A control panel or laptop is a necessary tool to manage your video and audio equipment, schedule meetings, and communicate with attendees. 

You can also get "Zoom Room" kits from AV companies that include a touch-screen tablet, cameras, audio tools, and different technologies for various meeting room sizes.

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3. Choose The Suitable Audio Technology

When you create a Zoom Room, it's essential to focus on both video and audio. Zoom Rooms offer HD audio to ensure that everyone can hear clearly. 

The audio technology you choose will depend on the size of your meeting room. For smaller spaces, a simple speaker and microphone will suffice, while larger rooms may need a video bar with additional speakerphones.

When you choose audio solutions for your Zoom Room, keep these features in mind:

• Beamforming: This technology helps to pick up all the voices in the room so that everyone can be heard.
• Background Noise Reduction: This feature blocks any background noise from outside the meeting room, so you can focus on the meeting.
• AI features: Some Zoom Rooms have AI built-in that can track the active speaker and adjust the camera and microphone accordingly. This makes for a better meeting experience.

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Coolpo AI Huddle Mini

One great example of this is the Coolpo AI Huddle Mini, a video conference camera with Gesture Control and 6 microphone array systems.

It caters to up to 7 meeting participants with individual frames through its Frame Master and Division Master Features.

In terms of audio, it lets you experience crisp audio because of its Beamforming Technology, Echo Cancellation, and Background Noise Reduction.

Here are its other features:

• Supports up to 4k video conference solutions
• 110-degree FOV
• Gesture Control Camera
• Compatible with Zoom, Microsoft Teams, Google Meet, etc.

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4. Choose The Best Video Conference Cameras

To have successful Zoom Room meetings, you need a good video conference camera that can capture clear images. You should choose a camera that fits the size and needs of your meeting room.

Related: The 3 Best Video Conference Camera In 2023: Your Guide

For small-medium-sized conference rooms, Coolpo AI Huddle Pana, Coolpo AI Huddle Mini, and Mini Lite are perfect to invest in.

• The AI Huddle Pana offers 360-degree FOV with 4 smart microphones with up to 15 ft pick up.
• The AI Huddle Mini offers a 110-degree FOV with 6 microphone array system.
• The Mini Lite offers 120-degree FOV with a real-time auto-tracking feature.

Purchase Our All-In-One Video Conference Camera On Our Website Today!

Coolpo video conference cameras are on their way to becoming a Zoom-certified tool. It is perfect for all business types as it is AI-powered, easy to set up, and secure to use.

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5. Add In Displays And Accessories

When setting up a Zoom Room, it's essential to consider the unique needs of your team members. Some may require extra tools or accessories to improve productivity during remote work meetings. 

For hybrid work meetings, displays are great for creating engaging video walls. If you plan to collaborate, digital whiteboards that integrate with Zoom Rooms make it easy to upload content to the cloud. 

To expand the capabilities of a Zoom Room for larger groups, consider daisy-chain speakerphones and full-duplex microphone arrays.

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Conclusion

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In conclusion, video conferencing has become a vital investment for businesses in today's remote and hybrid work environments. To build your Zoom Room, you need to select the appropriate Zoom subscription package, choose a Zoom Room control system, select the appropriate audio and video technology, and add displays and accessories. 

A suitable video conference camera, such as the Coolpo AI Huddle Mini, can enhance the video conferencing experience with its beamforming technology, echo cancellation, and background noise reduction features. 

Overall, building a Zoom Room with a video conference camera can provide comprehensive solutions for teamwork, improving productivity during remote work meetings, and engaging with customers.

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