Ways to Optimize Hybrid Workplace and the Best Setup for Your Best Video Conferencing Camera

Hybrid workspaces are now the new way to work. With hybrid workspaces, it combines elements of both traditional office environments and coworking spaces with digital tools, video conferencing cameras, and online services to create an evolving third space between home and the office.

More businesses are investing in spaces that let them move fluidly between co-working, office, and home offices based on their needs at any given time. This blend of working environments lets employees operate more efficiently and productively.

This blog post covers everything you need to know about optimizing your hybrid workspace setup. We’ll be going over some key considerations when operating in a hybrid space, the pros and cons of hybrid spaces, tips for getting the most out of yours, and much more. Keep reading to learn more!

What is a Hybrid Workspace?

A hybrid workspace is an environment that allows for both co-working and remote work. Typically, these types of spaces have amenities like large desks, conference rooms, and a variety of seating options that make them ideal for group work and socializing.

Hybrid spaces should have their best video conferencing camera in their video conferencing room.

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Best Setup for the Coolpo AI Huddle Pana – The Best Video Conferencing Camera

The Coolpo AI Huddle Pana, the flagship product of Coolpo, is an all-in-one video conferencing equipment you can use for your hybrid meetings.

It is a 360-degree 4k intelligent video conference solution. It is recommended to be used in a small- to medium-sized conference room with 3-15 onsite meeting participants.

Typically, the Pana is placed in the middle of your conference table, but here are the different setup scenarios for where you can place it during your discussion, presentation, or meeting.

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Different scenario recommends specific placement of the Pana which the host and meeting participants can use in its most useful way.

 ·  Cluster

Cluster is a classroom-like set-up. Meeting participants are arranged the same way how chairs in the classroom are organized. For this scenario, the Pana is recommended to be placed in a space in the room closer to your TV or projector. That way, teachers can easily monitor the lesson, onsite class, and those attending from their homes. 

·   Horseshoe/U-shape

A horseshoe/U-shape setup is a typical setup during company meetings or seminars. As you see in the picture, the Pana is placed in the center of the table surrounded by meeting participants on three sides. Typically, one side is open for presenters, a TV monitor, or simply the door where people come in and out. This allows for a wider space to present during seminars.

·   Grid

The Grid set-up is a theater-like or cinema-like set-up. Participants have their seats facing the screen or the TV. In this scenario, the Pana is recommended to be placed in the area of the conference room just like in the Cluster set-up. Since meeting participants will be sitting closely next to one another, the Pana’s 360 conference camera can showcase the group in its panoramic display while other areas can be focused within the individual panels for a more detailed view. See a demo in this video. 

·   Round table

The round table setup scenario is similar to the Horseshoe/U-shape – a typical company meeting set-up. Also, the Pana should be placed in the middle of the conference table. If your meetings are held usually for brainstorming, catching up, huddle videos, or simply a hybrid water cooler chat session, then this setup is for you. Remote participants will feel as if they’re part of the conversation since the device camera is at eye level.

Another variation of the round table would be to have a counter-type table with one short side on the wall. You can mount a TV on that side to connect your laptop. This can be your huddle corner for brainstorming among small groups. 

Hybrid spaces also have areas that are designed for individual or private work, such as private offices or quiet rooms. These can be especially useful for folks who work from home but want to separate themselves from family and kids at certain times of the day.

Why Invest in a Hybrid Workspace?

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Almost 70% of people in the U.S. work remotely at least some of the time. As the economy and the workforce change, more companies are ditching the 9-to-5 model and allowing their employees to work where and when they want.

But while working from home can have its advantages, it often comes with its own set of challenges.

For example, it can be difficult to stay focused on your job when you’re not in a dedicated office space. Most people need a certain level of stimulation and interaction with others to stay productive and motivated throughout the day.

When you’re in a hybrid workspace, you have the best of both worlds. You have access to the collaborative and social aspects of working in person, while still being able to work in the privacy of your own home.

How to Optimize Your Hybrid Workspace

A hybrid setup and workspace are highly customizable spaces, so you can make adjustments as needed to maximize your productivity.

Here are some suggestions for optimizing your hybrid workspace based on your needs and what the space offers:

1.  Find a hybrid space that has large tables that are easy to reserve for group meetings. Collaboration areas with whiteboards are also a plus. 

2.  Make sure some spaces are quiet and have lots of natural light.

3.  If you like to separate your work and home lives, be sure there are distinct areas for each.

4.  Find a hybrid space that has a nearby café or other common areas that are easy to access with your laptop and headphones on.

Conclusion

Hybrid workspaces are quickly becoming the norm. If you’re thinking of investing in one, be sure to consider all the different ways you can optimize it. If you want to mix and match the best elements of co-working, home offices, and traditional offices, hybrid workspaces are a great option.

This type of workspace gives you the freedom to work when and where you want while also providing the structure and support that comes with a communal environment. That said, there are lots of different hybrid workspaces out there. So the first step is to figure out which ones will work best for you and your team.

Do you want to see Coolpo products in action? Book a demo today with us to see how our products help create the best setup for your best video conferencing camera.